New Hire Reporting

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Employers in California must report new hires and rehires to the state within a short timeframe. This helps track employment, child support, and tax compliance.

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California Unemployment Insurance Code §1088.5 requirements:

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• Who Must Be Reported – All new employees and any rehired employees (returning after 60+ days of no work).

• Deadline – Reports must be submitted to the Employment Development Department (EDD) within 20 calendar days of the employee’s start date.

• Required Information – Includes employee’s name, address, Social Security number, start date, and employer’s name, address, and FEIN.

• How to File – Reports can be submitted online through the EDD e-Services for Business portal, or by paper form DE 34.

• Penalties – Failure to file can result in fines of $24 per late employee, or $490 per late employee if the failure was intentional.

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Why this matters:

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• This is a state-mandated requirement—missing the deadline creates compliance risk.

• Penalties can stack if multiple employees are reported late.

• Automated reporting ensures you remain compliant and avoids administrative headaches.

 

At Sprout & Vine, we include new-hire reporting as part of our payroll onboarding process so deadlines are always met.