Benefits Administration

What we do

• Plan Setup & Enrollment – Coordinate benefit plans and manage employee enrollment.

• Eligibility Tracking – Monitor hours, waiting periods, and ACA thresholds to ensure correct eligibility.

• Premium Administration – Handle payroll deductions and carrier billing reconciliations.

• Employee Support – Provide employees with clear benefit information and help with claims or carrier questions.

• Open Enrollment Management – Run annual enrollment, distribute required notices, and update carrier systems.

Compliance We Build In

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• ACA (Affordable Care Act, IRC §4980H) – Track full-time equivalents to ensure employer mandate compliance.

• COBRA (29 U.S.C. §§1161–1169) – Administer continuation of coverage when employees lose eligibility.

• ERISA (29 U.S.C. §1021, §1024) – Provide Summary Plan Descriptions (SPDs) and maintain records.

• California Health Insurance Regulations – Follow CA-specific rules on small-group benefits, waiting periods, and notices.

• IRS Section 125 – Ensure pre-tax deductions and cafeteria plans meet federal requirements.

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Make it yours

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Benefits are directly connected to payroll and HR processes, which is why we embed benefits administration into your workflows:

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• Payroll – Automatic deductions and contribution tracking keep payroll accurate and audit-ready.

• Onboarding – Employees are enrolled in benefit plans as part of new hire paperwork.

• Compliance – Benefit notices and required forms are delivered alongside other HR documentation.

• Offboarding – COBRA and state continuation notices are triggered when employees leave.

At Sprout & Vine, benefits administration isn’t separate—it’s built into your HR and payroll systems so eligibility, deductions, and compliance stay aligned.